Enhancements that help Construction teams stay on budget and on schedule!
If you’re in construction, contracting, or project-based work, you know that tight control of costs, billing, change events, subcontractor work, and visibility from bid through closeout can make or break profitability. At Protelo, we help companies find ERP solutions that don’t just promise efficiency — but deliver clarity, collaboration, and real ROI.
With the rollout of Acumatica 2025 R2, there are several enhancements in Projects & Construction that should catch the eye of any company evaluating Acumatica as their next ERP platform.
What’s New & Improved in Acumatica 2025 R2 for
Projects & Construction
Acumatica’s second release of 2025 contains exciting updates for construction companies looking for a new all-in-one business platform. Acumatica’s release announcement for 2025 R2 highlights industry-depth enhancements, and construction is one area getting focused upgrades. Key themes in this release:
1. Greater Visibility & Collaboration Across Projects
One of the selling points in 2025 R2 is more comprehensive project visibility, tighter integration of documentation, and collaboration tools for construction teams.
What that means: field teams, project managers, and back office can share better data in real time; estimates, subcontractor work, change orders, AP/PO documents are more visible. Less lag, fewer surprises.
2. Project Information in AP Document Recognition
In prior versions, recognizing AP (accounts payable) documents related to projects was an area of continued improvement. R2 improves on this by more fully associating project data with AP bills, especially for those that are tied to purchase orders or subcontracts. This allows automatic or semi-automatic linking of documents with project budget keys.
Implication: less manual matching, reduced error risk, better cost tracking to projects. If you run many POs, subcontractor invoices, and mixed billing (cost + labor + materials), this helps.
3. Enhanced Pro Forma & Billing Functionality
The announcements suggest improvements in how pro forma/project billing is handled — allowing for more flexible workflows, possibly including time & materials billing lines, more dynamic billing tied to project progress, and better alignment between what’s estimated vs. what’s billed.
For contractors, that means more precise invoicing, ability to bill for partially completed work or variable scopes, and more transparent documents for clients.
4. Cost Projections, Margins & Under/Overbilling
Project managers often struggle with projecting costs out into the future — what will things cost when we hit a certain date? R2 appears to enhance cost projection tools, margin calculations, and tools to track underbilling or overbilling over time. It’s about forward visibility, not just looking backwards.
What you can expect: more accurate forecasting, better ability to see when projects are going off budget before it’s too late, and data that feeds decision-making (go/no go on change orders, staffing, purchasing).
5. More Usable & Friendly Reports / Inquiries for Construction
The updates include improvements in reports and user interfaces for construction-specific AR, AP, subcontractor audits, bonding reports, and so on. Not just “more reports,” but better usability: filtering, side panels, more intuitive layouts, dashboards likely tuned to construction-specific KPIs.
Benefit: quicker access to data, less time digging through raw transactions, more accurate financial statements, and project cost visibility — helping both field management and executive decision making.
6. Workflow & Document-Driven Enhancements
There’s also mention of improved workflows around project quotes, change orders, PO/subcontractor commitments, and document attachments. Better tracking of status, more command/status options for quotes (accepted, rejected, internally vs externally rejected, etc.), and better support for documentation (linking, attachments) in project cost audit trails.
Why These Matter If You’re Considering Acumatica ERP
As a prospective user, you want to be sure your ERP will support your pains, not just generic ERP “bells & whistles.” Here’s how these new features mapped to real, common challenges for construction and project-driven businesses, and what to assess if you move forward with Acumatica.
| Construction / Project Issue | How 2025 R2 Helps | What to Ask |
| Unbilled or underbilled work sneaks up late |
Cost projections + margin tools give earlier warning; better billing flexibility (time & materials, pro forma) helps you bill timely and accurately | Run through a typical billing cycle: from PO/subcontractor invoice receipt → recognition to project → invoice to client. |
| Subcontractor / AP invoices with missing project data or wrong allocations | Better AP document recognition, stronger linking of documents to project keys and POs/subcontracts reduce manual clean-up | Have your sample subcontractor invoices with odd formats, ask how system matches or helps you correct them. |
| Disconnected field / office information | Enhanced collaboration, better visibility of project status and documentation, improved reporting/inquiry tools | Look for mobile or field data capture, how change orders, time & materials are entered at job site and how that flows to billing / cost reports. |
| Poor ability to see where you stand vs budget mid-project | Enhanced cost projection and under/overbilling analyses give you visibility before final close | Look at project budgets, change order history; see if the system can give you “what if” forecasts or partial period projections. |
| Heavy time spent assembling financial reports with contractor-specific needed reports | Improved reports with better filters/UI, side panels, dashboard options | See a contractor bonding report, subcontract audit report, show sample layouts; ask how easy it is to customize or reuse them. |
Transform the way you work with Acumatica ERP!
If you’re a contractor, project manager, or in construction related to large or growing projects, Acumatica to be on your shortlist in 2025. The suite of enhancements in Projects & Construction point toward better billing precision, stronger cost visibility, less manual work in managing POs/AP related to projects, and improved reporting — exactly the persistent pain points that eat margin in construction.
Achieve Construction Success with Acumatica & Protelo by Your Side
At Protelo, we specialize in helping construction companies make the most of Acumatica for Construction. As a trusted Acumatica partner, we provide tailored ERP solutions, real-time support, and industry expertise to meet the unique needs of construction managers and project teams. Whether you aim to improve project budgeting, streamline job costing, or gain real-time insights into your project data, our team is here to help.
Contact Protelo today to discover how Acumatica can transform your construction business.
